=====2018-08-27 Mentor Meeting =====
==== Attendees (Mentors) ====
  * Lucas Ambler
  * Todd Ambler
  * Beth Graham
  * Amy Nagy
  * Jim Alexander
  * Ana Karl
  * Cody Fairall
  * Tim Jackson
  * Nick Sikma
  * Eric Worthing
  * Rocky Roberts
  * Nathan Hogge
  * David Delisle

==== Agenda ====

  * Team Leaders Welcome
  * Fall Calendar
  * Question Groups
  * Mentor Training

==== Minutes ====
=== Fall Calendar ===
  * Two large meetings
  * __#1 Season Kickoff - 1st week in October - Administration Sub-team will coordinate__ 
  * date chosen to occur after B-COM with is the last week in September.  B-COM is an event that advertises groups and clubs
  * This meeting will be used as a recruiting meeting for prospective students and their parents to attend
  * The agenda for this meeting will be some sort of "robot" game with rules and materials. 

  *__ #2  Orientation - 2nd week in October__
  * Informational meeting to introduce what FIRST is, what Team 3707 is and how it works

  * __Fall Season meeting structure- no meeting is mandatory
  * Mondays 6-8 pm  Project/Training/Leadership Meeting__
  * students and mentors are welcome to attend to work on project or attend a training session
  * 7 PM-8 PM  Leadership meeting includes student leaders and mentors (student leaders will meet with Mr. Roberts some day after school on a regular basis)

  *__ End of Fall Season Demonstration Day - sometime in December__
  *The agenda for this meeting will be for each group to present what they did from September to December.  May include showing off a repaired robot, highlighting progress on an award etc.
  __*Build Season Preparation Kickoff - Sometime in December after End of Fall Season Meeting__
  
=== Questions for Groups ===
  * Each group was asked to answer the following questions
  *   - What is your main goal for fall?    
  *   - How are you going to engage new students?    
  *   - What will make your group Chairman's Award ready?   

**Build Management Group**
  * GOAL - Get old robots up and ready for work (outreach or training)
  * ENGAGEMENT - We will have the new students help us repair the old robots, explaining the components and how they work as we go.  
  * CHAIRMAN READY - We will use the old robots for outreach where we can talk about FIRST and how it benefits those who participate.

**Safety**
  * GOAL - Get all students to complete the SP2 training as soon as possible and to get an inventory process established
  * ENGAGEMENT - new students will be part of an inventory core (certain people responsible for certain devices)  FIXME   
  * CHAIRMAN READY - Will be available to support other subteams

**Finance**
  * GOAL - Reaffirm old sponsors, acquire new sponsors and brainstorm for fundraising ideas
  * ENGAGEMENT - Use the interest survey as a tool to identify students that may be interested in finance.  Offer training such as learning MicroSoft Excel or polishing presentation skills
  * CHAIRMAN READY - Will provide the financial report for the award, provide funding for sub-teams

**Administration**
  * GOAL - gauge the students interests in the team and sub-teams
  * ENGAGEMENT - introducing communication between students and management
  * CHAIRMAN READY - volunteer help where needed

**Competition Mangagement**
  * GOAL - Get drivers trained, get some field elements to make a course, need a practice field, organize scouting team, make a new cart 
  * ENGAGEMENT -training the new students in scouting and driving
  * CHAIRMAN READY - help develop a good, responsible team image

**Competition Robot**
  * GOAL - Learn how to use new equipment
  * ENGAGEMENT - Not applicable
  * CHAIRMAN READY - documentation will be ongoing and ready when needed.  No last minute scrambles to generate documentation

**Public Relations**
  * GOAL - organize communication to parents.  Send them a quick video every now and then
  * ENGAGEMENT - get on announcements to help engage new students
  * CHAIRMAN READY - Will provide the 3 minute video portion of the submission

===Miscellaneous===
  * would like to have a organizational structure quick reference to hang around the robotics room to remind people of the new structure
  * Hans would like us to reintroduce ourselves to Eberspacher
  * GM is putting up a half field at the Proving Ground.  They are also working on a Proving Ground tour for the robotics folks.
  * discussion of getting a Go Pro or accessories for our cell phones.  The team has a cell phone.  
  * Can talk to teachers for resources like tripods, monopods.
  * Zoe spoke of doing fundraisers like Chipotle and Mod Pizza nights as well as getting sponsors.

{{ :technodogs:organization:mentor:meetings:image_from_ios_3_.jpg?direct&400 |}}